Reduce Operating Costs with Effective Organization

Want to reduce employee costs and build a strong infrastructure for growth that complies with your regulatory bodies? Reviewing your organization chart and talking with staff can reveal many ways to make that happen.

While running a staff development program we discovered that each of the 10 employees had different interpretations of the organization chart and who reported to whom!  We also found that job duties overlapped so much no one took responsibility for them! And worse yet, we discovered so much duplication in work we could  reduce staff by five!  Can't happen at your school?  It probably does. 

Update 1-DeVry 3rd-quarter profit tops forecasts

(Rueters)For-profit education company DeVry Inc (DV.N: Quote, Profile, Research) on Thursday posted higher-than-expected quarterly earnings, citing enrollment growth and operational improvements.Third-quarter net income surged 67 percent to $38.3 million, or 53 cents per share, from $22.9 million, or 32 cents per share, a year earlier.Sales rose 18 percent to $291 million.Analysts had forecast earnings of 45 cents on sales of $283 million.DeVry said the number of people taking online undergraduate and graduate courses jumped 25 percent over a year ago, faster than the overall mar

Tax records: What to keep?

“Unclutter” seems to be the mantra of the times. But don’t be too quick to shred documents that the IRS might need later. The IRS stresses that records of employment taxes be kept for at least four years, and files should include:

  • Amounts and dates of all wage, annuity and pension payments
  • Names, addresses, social security numbers and occupations of employees as well as their dates of employment.
  • Employee copies of FORM W-2 returned as undeliverable.
  • The fair market value of in-kind wages paid.
  • Copies of employees’ income tax withholding allowance certificates.
  • Dates and amounts of tax deposits.
  • Copies of returns filed.
  • Record of allocated trips and fringe benefits provided, including substantiation.

Top ten audit findings

10. GAPS ReportingVerify that each student reported to COD matches the school's general ledger. This procedure should be done throughout and at the close of the award year.9. Excess CashBe sure to consider refunds deposited to the federal funds account before requesting your next drawdown.8. Exit CounselingReview your policies and procedures to ensure that all grads and drops with student loans receive exit counseling. Consider conducting exit counseling in groups prior to graduation.7. Invalid ISIR, C-CodeResolve all C code issues before you disburse funds. You must have a valid ISIR while the student is still enrolled and eligible for payment. What are the key words? Document, Document, Document.6. Incorrect loan certificationHave parents complete PLUS pre-screening forms for each loa

Form a nonprofit entity and improve your 90/10 ratio

There is current legislation before Congress that will allow institutional scholarships to be included in your total revenue calculation if you set up a 501(c)(3) corporation. What does this mean for your school?

  • Provide scholarships to worthy candidates
  • Add scholarship dollars to your total revenue calculation
  • Improve your 90/10 ratio
  • Gain a new marketing tool for recruiting students

If you are thinking of setting up a 501(c)(3), it is important to enlist the aid of a qualified not-for-profit expert. It can be a tricky process involving the establishment of a nonprofit corporation – Articles of Incorporation, Bylaws, acquiring an employer identification number (EIN) and filing Form 1023 with the Internal Revenue Service. If you have any

Program Advisory Boards

Most accrediting bodies require that schools have advisory boards. To many school owners it is a chore. To others it is an opportunity. The goal is take the challenges out of managing one or more advisory boards. Most schools have bi-laws that require the boards to meet a certain number of times each year. Typically this is 2 to 4. Even just a few meetings sometimes become a hassle. There are invitations to be sent and confirmed, agendas to be prepared and sent out, the right place to meet, refreshments to plan, minutes to be taken and distributed, expenses to be paid, and time away from the office. Doesn’t sound like fun. However, if the goals were restructured Advisory Boards would virtually have no hassles. We focus on the operative word – advice. It’s implies relatively free! Fre

Policy and Procedure

Policies and Procedures Manuals are usually required by regulatory bodies. And policies manuals are really essential to run a stream-lined school. In reality, how many schools really have an up-to-date policies and procedures manual? And if you do, does your staff know about? Do they refer to it? Is there one person in charge of keeping things current? It’s quite a challenge but there are many solutions. Some schools have several policies and procedures manuals – one for each department. Many make this required reading for all employees. Some manuals include policies and procedures for vendors explaining how the school works with suppliers. We have even seen agreements that vendors must sign stating the quality of their product, the delivery dates, and more. Talk about organization! W

Program Advisory Boards

Most accrediting bodies require that schools have advisory boards. To many school owners it is a chore. To others it is an opportunity. The goal is take the challenges out of managing one or more advisory boards. Most schools have bi-laws that require the boards to meet a certain number of times each year. Typically this is 2 to 4. Even just a few meetings sometimes become a hassle. There are invitations to be sent and confirmed, agendas to be prepared and sent out, the right place to meet, refreshments to plan, minutes to be taken and distributed, expenses to be paid, and time away from the office. Doesn’t sound like fun. However, if the goals were restructured Advisory Boards would virtually have no hassles. We focus on the operative word – advice. It’s implies relatively free! Fre

Campus Security Webinar

From CCAThis special webcast features Michael Hershman, President and CEO of The Fairfax Group, a global investigation and security consulting firm. continue article and more information at Career.org »

Issue of the Month Webinar - "School-Lender Relations"

From CCASherry Mastrostefano Gray of Powers, Pyles, Sutter & Verville will be presenting an overview of the ongoing legal and regulatory activities along with tips for ... continue article at Career.org »

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